The Minutes

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From: Tekno313@aol.com
Date: Sun, 11 Apr 1999 23:12:41 EDT
Subject: [fnf] 4.11 Meeting Minutes
To: ff-planners@fnf.org

Ok, so I was somehow corraled into taking the meeting minutes...Here's what happened at today's FnF meeting at Sameer's house...anyone who was in attendance should feel free to help me clarify any of the below points.

-The following were established as dates that Willits currently has open for events:
    7.3, 7.17, 7.31, 8.7, 9.18, 9.11, 9.25.
It was discussed that Harmony's party is on 8.11, and that we should be aware of that in deciding the date for our event. Shortly after this, all those who were in attendance agreed that 7.31 would be the best date for our party.

-DJ Selection.
It was decided that the lineup would be discussed at the following FnF planning mtg.

-Party Size.
Should this year's party be as big as last year's? Last year, there were roughly 600 people at the party and that was a concern because many people found it crowded and/or difficult to find adequate sleeping space.  400(not including staff) was thrown out as the maximum number of party people allowed in this year. Everyone in attendance was ok was this.

Ticket distro last year seemed to go smoothly; we will probably use the same method this year.

-Music Duration.
Should this year's party have music on Friday, Saturday and Sunday? Camp & Sons apparently werent too stoked on music all weekend long. It was suggested that three days of music is a little...relentless, as it were(what in the hell does that phrase, "as it were" mean?), and so maybe we need to discuss alternative activities for Friday night in particular. The following are some potential Friday night activities that were suggested:

Oyster Eating
Naked Downtempo Dancing
Movies(a la last year's attempted scheduled movie screening)

Whatever we decide on doing, in the interest in being nice to Camp & Sons, all activities should be finished by midnight.

-Finances. $5000 for the Camp & Sons location. In order to help pay this and other expenses we will incur, it was discussed that maybe staff members should be asked to pay the full admission price($20) just like everyone else. The debate ended when it was suggested that staff members not be obligated to pay $20, but that they pay $10 with the thought that a $20 contribution would be much appreciated as well, if they so chose to go that route. Sameer will call Camp & Sons this week to confirm price for the location. Who will take money to Camp & Sons? The deposit is half the total rental cost, $2500. Sameer and others have offered to put the money up for this.  [Sameer update: Jon Stevens actually volunteered to front the cash.]

-Food. It will be served at the party. The kind of food will be decided upon at the next meeting.

-Eurotrash. They will not be tolerated; what with their remote fire setting antics; at the party.

AGENDA FOR THE NEXT MEETING
The next meeting has been tentatively set for 5.13.99, at Ethan's house. The location is also tentative; Ethan will have to find out if Jenny will be in the mood to show the new baby off! The following are action items for the upcoming meeting:

-Budget for the event.
-Sound for the event.
-Staffing/Communications(who will do what and when, and with what cool new devices?)
-DJ Lineup(Wayne will not be allowed to purchase any time slots!)
-Food(What kind? Are Oysters too "fru-fru" and "shee shee" to supply to 400+ hippy ravers types?
-Tickets & Distro.
-Beer, Drugs & Intercourse(the theme for this years' party is "intercourse")
-Decorations(altar, sage, visuals, etc.)
-Friday Night Activities(what? how long? will oysters be involved? Yohimbe as well?)
-Bouncy Castles(who invented them and why on this green Earth do they continue to confound the human condition?)
-T-shirts(will we have FnF tees this year, or maybe some other FnF emblazoned piece of utilitarian merchandise)

I believe that is all, y'all.

3 Strikes....

monty

Since that meeting, the following stuff was been hashed out on the list:

• No bouncy castle (the vibe doesn't seem to go with the all natural surroundings, and the gas/electricity drain seems potentially problematical).
• No trampoline either (safety risk seems not quite worth it).
• Matt and Camile are looking into oysters.  Teri and Matt are definitely on the food bus.  Pat and Reagan are up for their potatoes again.  Rhoda's up for BBQ oysters but not for shucking them :-)
• RobJ is willing to handle the staffing signup sheet.
• Ethan is back on the bus!!! yay!
• People talked a bunch about meat versus no meat; the conversation petered out somewhere around proposing that the money budget be spent something like 20% (at most) meat, 50% veggie but not necessarily vegan, 30% vegan.  (which results in about 12-15% of the food being meat, by weight, since meat is cost/weight inefficient.)  Generally, people who want meat are encouraged to bring their own.
• We didn't reach a firm conclusion on whether we encourage everyone to bring their own food in addition to the food we provide; last time we did so encourage, had tons left over.
• We should figure out what to do about security in case there are people who are "not vibe-aligned" (as with the folks who were lighting fires last time).
• We may need to turn down the tunes in the wee hours.  Larry also suggests figuring out some way to bring the stacks closer together to shrink the dance floor once the sound gets turned down, so as to keep the spatial-to-sonic volume ratio constant.
• Alex Rosenberg (alexr@spies.com) is up for being site coordinator on Friday and "angry door god" during Saturday daytime.
• Rocky is (I think) power meister.
• Claudia and Sig (at least) suggest we think about having a special spot/special activities/special people/general specialness for kids and tots and young'uns.

Update from Ethan

  - Weekend of July 31st confirmed. Contracts are in the mail.

  - Friday evening through Sunday afternoon. $5000

  - Movie with music but not full on raving FOR STAFF ONLY on Friday.

  - Music must be turned down after 2:00 am on Saturday !!!

  - Drastically cheaper insurance available.  ($250 vs. $650 yay.)

I have a call in to John Carel to confirm Gateway involvement, sound etc.  [Later: Mr. Carel et al. are down, down, down with the gig, gig, gig.]