hey boys and girls-

here are the meeting notes.  sorry about the wierd heirarchical structure,
it's how i think.

and if i missed anything, let me know!

party set for weekend of saturday, july 31

finances
 $5000 deposit set in already

tickets
 450 for friends
 staff + others that call themselves staff (probably about 100)

 there was discussion about how many people to show up.
  too many people leads to
   bad camping spots
   no water
  to accommodate more people, we could move parking somewhere
  we could charge a parking fee
  then ethan decreed to call it 450, and we wiggled

 shall we make tickets available only to planners?
  ethan wants us to get our tickets from him immediately
   deadline? TBD

 $20 when you pick them up from ethan. if they're not picked them up,
they're sold

party format
 sound systems
  the c&s people want the sound turned down at 2 am.  how do we handle that?
  we only need to handle about 100 people at a time and only fill the dance
floor with sound
  we could do the radio thing
   Rocky and Seth will do the radio thing.
   we're just not going to tell people, and we'll use it ourselves
   we can turn it off if we don't like it

  size of system options -
   less of john carol's
   ethan's system
   another smaller system somewhere else
    turnoff behing the garden / orchard
     isolated sound wise, but people camp there
    ethan expresses dis-interest about the sound system, and suggests we
table it
     it was said and done

  people expressed interest about having a 4 corner system

  SOLUTION: sound traveling problem is just bass, so we can just roll-off
the low end and the volume on jc's system

 parachutes? possibility to bring them and string them over
 

friday evening
 we got reprimanded by jane and walter last year, so we need to turn down
earlier
 we could
  do music from 9 - 12
  we could do the movie in the garden
   brian will handle this
 food
  8 pm more formal meal

 when to get there
  friday during the day
  don't get there on thursday unless you need to
 

equipment
 sound system
  john carol (main)
  cloud sound (for the movie)
  andy w's sound (possible)

 power - once again, handled by rocky
  we'll use their power grid and their 5k honda
  + whatever rock is bringing up
  BUDGET: $1000

 lighting-
  can rent from a place that's run by a cloudfactory person
  andy wants to bring 'fucked up shit'
  DECISION: cloudfactory is running lighting
  BUDGET: $600

 decks
  we want at least 4 turntables and 4 cd-decks
  we'll work out via e-mail who will bring what
  sameer suggested to bring MP3 stuff, and was cruelly mocked
 
 extension cords
  everyone needs to bring them!!!

 motorola walkitalkies
  will work out via e-mail
  BUDGET: $50 for batteries

 space:
  PAID: $5000

 insurance:
  PAID: $250

 misc
  BUDGET: $200

food
 BUDGET: $500
 matt needs to remind people to bring out their stoves

kids stuff:
 BUDGET $200
 

TOTAL BUDGET ITEMS:
 total cost $8520
 

staffing issues
 rob gellinghouse [no no matt, it's JELLINGHAUS :-)  ] will handle staffing
issues, act as virtual goolie
 other staffing issues will be handled via e-mail

 when:
  door people friday night
  door people starting at noon on saturday until 5 am

NOTE:
 anyone who needs power MUST contact rocky

coordinators
 food: matt
 security: greg paulino and tony rotundo
 site coordinator:
 power guru: rocky
 lighting folks: mark and tim
 sound coordinator: john caroly
 truck duty: john carole
 kid coordinator: claudia kishler
 apparel: seth, ethan, and seamus
  this discussion needs to be picked up by e-mail
 cloun coordinator: greg
 alter coordinator: vanessa

programming and dj's
 will be posted by ethan
 

people who want to play
 posted by ethan